Next User Type: Admin
As an admin, you can approve or deny any reimbursement requests in your account. From a web browser, you can approve and deny individual requests or approve and deny requests in bulk. From the mobile app, you can approve and deny individual requests.
Review individual requests from a web browser
In the Navigation Menu, select Reimbursements
Select a filter button for which requests you want to view:
To view reimbursement requests that require approval by someone other than an admin, select Needs Approval
To view reimbursement requests that require account administrator approval, select Admin Approval
Select the request you want to view
View the details for the request
Note: If applicable, the request may also display the reimbursement amount in the submitter's local currency.
For mileage requests, you may be able to view a map for the associated travel by selecting Expand to view
Select if you want to approve or deny the request:
To approve the request, select Approve
To deny the request, select Deny
If the user who submitted the request does not have enough funds assigned in their selected budget to cover the request, a message displays above the request
For users that need additional funds assigned to them, confirm the details of their request, including the user, budget, and total amount.
Enter any information in the Add a comment field
To confirm and approve the request, select Approve
Review multiple requests from a web browser
In the Navigation Menu, select Reimbursements
Select a filter button for which requests you want to view:
To view reimbursement requests that require approval by someone other than an admin, select Needs Approval
To view reimbursement requests that require account administrator approval, select Admin Approval
Select the checkboxes next to the requests you want to review
Select Bulk Actions
Select if you want to approve or deny all selected requests:
To approve all selected requests, select Approve
To deny all selected requests, select Deny
View all selected users:
Any selected users who submitted a request and do not have enough funds assigned in their selected budget to cover the request display in the Needs funds section. Approving their requests will assign necessary funds to them. You can view the total amount requested by these users.
Any selected users who have enough funds assigned to cover their requests display in the Approve section. You can view the total amount requested by these users.
To add a comment to all selected requests, enter the comment in the Comment field
To approve all requests, select Approve
Review reimbursement requests from the mobile app
In the Navigation Menu, tap Reimbursements
If the Reimbursements icon is not in your Navigation Bar, tap More, then tap Reimbursements
To view reimbursement requests, tap Received
Tap the name of the request you want to review
View the reimbursement request.
Notes:
For mileage requests, you may be able to view a map for the associated travel by tapping the Map icon.
If applicable, the request may also display the reimbursement amount in the submitter's local currency.
Approve or deny the request:
To approve the request, tap Approve
To dent the request, tap Deny
If the user does not have enough funds assigned in their selected budget to cover the request, a message displays above the request
For users that need additional funds assigned to them, confirm the details of their request, including the user, budget, and total amount
To confirm and approve the request, tap Approve
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